Cape George Colony Club



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Cape George Colony Club

Study Session Agenda

Monday, March 27, 2023, 3:00 PM

Zoom Audio/Video Conference Call


A.  Call to Order – President’s Comments and Announcements


B.  Letters from members


C.  Manager's Comments and Report: See attached report.


D.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.


  1. Committee Charter Updates – Jane Ludwig. See attached Environmental Committee Charter and Finance Committee Charter proposed changes.
  2. Membership Survey Results – Jane Ludwig.
  3. Reserve Study Update – Marnie Levy.
  4. Draft of Job Description for new Maintenance Assistant position – Marnie Levy. See attached draft.
  5. Maintenance Assistant Job Update– Marnie Levy.
  6. Berm Protection – Update and next steps – Marnie Levy. See attached page.  
  7. Tech Committee updates: Fiber Optic Proposal, Security Cameras, Website – Marnie Levy.
  8. PUD/Cape George Water System meeting – Marnie Levy.
  9. Reserve Study Update – Marnie Levy.
  10. Reserve item: New lock systems for the Workshop, Clubhouse and Fitness Room at a cost of $7,501.50 + $675.14 tax = $8176.64. The approved reserve amount is $10,690 – Marnie Levy. See attached estimate.
  11. Reserve item: Replacement barrier arm for Marina Drive. Proposal attached at a cost of $28,950 + tax. The approved amount is $16,000 – Marnie Levy. See attached proposal.
  12. 12. Rules and Regulations proposed change, FIN07 to increase petty cash fund to $500 – Marnie Levy. See attachment.
  13. 13. Rules and Regulations proposed change, FIN06 to change expenditure authorization policy – Marnie Levy. See attachment.


E.  Member Participation (Compliments, Issues, Concerns)

NOTICE:  The President will ask members that have called into the Zoom Board Meeting to come forward with any questions, comments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


F.  Open Board Discussion


G. Announcements and Adjournment

  • Thurs., March 30, 3 p.m., Board of Trustees Meeting via ZOOM meeting
  • April 1, Member quarterly Assessment Due
  • Mon., April 24, 3 p.m., Study Session via Zoom meeting
  • Thurs., April 27, 3 p.m., Board of Trustees Meeting, via Zoom meeting