Cape George Colony Club


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Cape George Colony Club

Regular Board of Trustees Meeting Agenda

May 25, 2023, 3:00 p.m.

Via Zoom


A.  President’s Comments and Announcements – Jane Ludwig


B.  Letters from Members – See attached.


C.  Action on Minutes – Pat Gulick

  1. Approve minutes of the regular Board of Trustees meeting held April 27, 2023.


D.  Manager’s Report – Marnie Levy. See attached.


E.  Treasurer’s Report – Fayla Schwartz.  Summarized April 2023 Financial Report attached.


F.  New Members – Pat Gulick


G.  Information items or documents submitted to the Trustees at Study Session

1. The Cape George Colony Club Annual meeting will be held on Saturday, July 15, 2p.m., on  Zoom.

  • The new Board of Trustees will be announced.
  • The result of the vote to change the Bylaw Article III B1 will be announced.

2. Committee Chairs, please submit your committee’s annual report to the Manager and Office Administrator by July 5 to be included in the Annual Meeting Packet.

3.  Ad Hoc Berm Protection Committee updates: The north crossover is completed. Please use the North or South crossover to access the beach!

4.  Tech Committee:

  • Please contact General Manager Marnie Levy, by email at, if you would like to join the Ad Hoc Tech Committee. A meeting will be scheduled with existing members and new members in early June to discuss Internet service for security, blended Zoom Meetings at the Clubhouse, and how to move forward with the redesign of the Cape George website. 
  • We are looking into Starlink for connectivity at the Clubhouse, and possibly at other common areas. Starlink is a satellite internet company operated by SpaceX.


H.  Member Participation:

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


I.   New Business Agenda Items (Consider approval of the following listed agenda items)


Motion 1. I move to accept the Board-advised change of wording for Bylaw Article III B1 to be sent to membership for approval in the June 2023 ballot – Fayla Schwartz.

Current Bylaw

The maximum monthly assessment to provide funds for the regular operation and ordinary maintenance of the Common Areas may be increased each year not more than four per cent (4%) above the maximum assessment for the previous year….

Board-advised change

The maximum annual assessment to provide funds for the regular operation and ordinary maintenance of the Common Areas may be increased each year not more than eight per cent (8%) above the actual assessment for the previous year….


Motion 2. I move to accept Water Committee Charter updates – Bart Mooyman-Beck. See attached edited version and final version.


Motion 3. I move to add Mark Costanti as a member of the Water Advisory Committee – Bart Mooyman-Beck.


Motion 4.  I move to certify Nancy Charpentier, Mike Heckinger, and Steve McFarland as candidates for the Board of Trustees – Pat Gulick. See attached candidate introductions.


Motion 5. I move to accept the following change in this year’s calendar:  The Annual meeting will be held Saturday July 15, 2 pm on Zoom and there will be a short meeting Monday July 10, 6:45-7:00 pm at the Clubhouse so that members can turn in Bylaw change ballots in person – Fayla Schwartz.


Motion 6. I move to accept the Mayda bid, dated 4-23-2023, to install a Navian 200kBTU wall boiler at a cost of $11,769.71 – Mike Heckinger. See attached. 


Motion 7.  I move to establish a standing Cape George Colony Club Shoreline Protection Committee – Betsy Coddington.  See attached.


Motion 8. I move to grant the two administrative and late fee waivers requested by members as presented at the May 22 Study Session – Fayla Schwartz.


Motion 9. I move to approve the Zoom Meeting protocol documents – Mike Heckinger. See attached.


J.   Open Board Discussion – Trustee Discussion Only


K.  Committee Meeting Notes/Minutes:

  • Building and Roads, May 2023.
  • Environmental Committee, April 2023.
  • Fitness Committee, May 2023
  • Water Advisory Committee, May 2023


 L.  Announcements

  • Memorial Day Barbecue, Monday, May 29, 5:30 pm.
  • Granny’s Attic, Friday, June 9 – Saturday, June 10.
  • Marina Sale, Friday, June 16 – Saturday, June 17.
  • CPR and First Aid Class, Tuesday, June 20, 9 am – 12 pm. Clubhouse.


M.  Adjournment