Cape George Colony Club

Board Meeting Agenda & Information Packet -August 24, 2023


Click here to view the information packet for this meeting


Cape George Colony Club

Regular Board of Trustees Meeting Agenda

August 24, 2023, 3:00 p.m.

Via Zoom


A.  President’s Comments and Announcements – Betsy Coddington


B.  Letters from Members – See attached letters. Please note that additional letters have been received since the study session.


C.  Action on Minutes – Pat Gulick. Approve minutes of the regular Board of Trustees meeting held July 27, 2023.


D.  Manager’s Report – Marnie Levy. See attached.


E.  Treasurer’s Report – Nancy Charpentier.  See the attached summary of the Financial Report.


F.  New Members – Pat Gulick. See attached.


G.  Information items or documents submitted to the Trustees at, or after the Study Session.

1. There will be a Reserve Study meeting scheduled in September for a Board review of the 2023 Reserve Studies – Besty Coddington.

2. Update on our water system management – Marnie Levy.

3. Members who would like to have estimates from Lakeside Industries to install their (required) driveway aprons, please give your contact information to the office by September 1. The cost of the driveway apron will be charged directly to the member – Marnie Levy.

4. Pat Gulick has been named the Board Liaison to the Shoreline Stewardship Committee – Marnie Levy

5. Due to the recent fire in the Memorial Park Gazebo, no fires, candles, lanterns, barbecues, or campfires are allowed at Memorial Park. A burn ban is also in effect for ALL common areas of Cape George, so no open flames are allowed – Marnie Levy. See attached.


H.  Member Participation:

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


I.    New Business Agenda Items (Consider approval of the following listed agenda items)

Motion 1. I move to adopt the proposed Shoreline Stewardship Committee charter – Pat Gulick. See attached.

Motion 2. I move to approve Steve McDevitt as the chair for the Shoreline Stewardship Committee – Pat Gulick.  

Motion 3. I move that a courtesy be designated near the propane tank at the south end of the fitness center entrance – Betsy Coddington.  See attached.

Motion 4.  I move to approve Mike Volkman as chair of the Ad Hoc Technology and Security Committee – Mike Heckinger.


J.  Open Board Discussion – Trustee Discussion Only


K.  Committee Meeting Notes/Minutes:

  • Environmental Committee, July 11
  • Fitness Committee, June 19


L.  Announcements

  • Monday, September 4, the office will be closed in observance of the Labor Day Holiday.
  • Monday, September 4, the Social Club is sponsoring a barbecue/potluck. Details to follow.  
  • Saturday, September 9, 10:00 a.m. to 2:00 p.m., Board of Trustees On-Boarding Meeting
  • Monday, September 25, 3:00 p.m., Board of Trustees Study Session, via Zoom Meeting
  • Thursday, September 28, 3:00 p.m., Board Meeting, via Zoom Meeting

M. Adjournment of the Board of Trustees Meeting.