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Cape George Colony Club
Regular Board of Trustees Meeting Agenda
April 27, 2023, 3:00 p.m.
Via Zoom
A. President’s Comments and Announcements – Jane Ludwig
B. Letters from Members – two emailed letters were submitted. See attached.
C. Action on Minutes – Pat Gulick
- Approve minutes of the regular Board of Trustees meeting held March 30, 2023.
D. Manager’s Report – Marnie Levy. See attached.
E. Treasurer’s Report – Fayla Schwartz. Summarized March 2023 Financial Report attached.
F. New Members – Pat Gulick
G. Information items or documents submitted to the Trustees at Study Session
1. Reserve Study Update: The general manager met with representatives from Reserve Consultants, LLC to tour, review, and document components of the reserves study. Members of the Water Advisory Committee and the Harbormaster and Marina Committee Chair met with them, at the tank farm and the marina, respectively, to discuss the components and reserves.
2. Ad Hoc Berm Protection Committee updates:
-The north crossover needs to be completed on the beach side. The uneven rocks could be a trip hazard, so please do not cross there until it is finished, and a more gradual transition is established. The posts, ropes, and two signs are in place as a visual barrier. Sea grass is being planted on the berm.
-The next step, which will be brought to the Board in May, is to establish a standing berm protection committee to monitor the condition of the berm and to recommend ongoing maintenance of the berm and shoreline assets.
3. Tech Committee:
-Committee members are trying to solve technical issues to gain internet access in the Village so the first video camera can be installed.
-It was suggested that a comprehensive technology, connectivity, and security system be proposed as a capital investment.
H. Member Participation:
NOTICE: The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.
I. New Business Agenda Items (Consider approval of the following listed agenda items)
Motion 1. I move to put revised wording of proposed change to Bylaw Article III B1 forward to the membership for discussion, to be voted on at the May Board meeting – Fayla Schwartz. Page attached.
Proposed change: The maximum annual assessment to provide funds for the regular operation and ordinary maintenance of the Common Areas may be increased each year not more than eight per cent (8%) above the actual assessment for the previous year…
Motion 2. I move to approve the proposed changes to the Nominating Committee Charter – John Dwyer. Charter attached.
Motion 3. I move to approve the proposed changes to the Roads and Building Committee Charter – Betsy Coddington. Charter attached.
Motion 4. I move to accept the proposal from Ronan Tree Care to remove various dead and dangerous trees from Cape George common areas. Total proposal amount: $6189.22 – Fayla Schwartz. See attached.
Motion 5. I move to amend EMP 08f, Assistant Maintenance Position, adding the subtitle “Regular Non-Exempt Part-Time Employee” – Fayla Schwartz. See attached.
Motion 6. I move to approve the use of Condominium Law Group, PLLC, for Cape George Colony Club legal needs – Betsy Coddington.
Motion 7. The Motion to cancel the Memorial Day Barbecue was withdrawn – Betsy Coddington.
J. Open Board Discussion – Trustee Discussion Only
K. Committee Meeting Notes/Minutes:
- Building and Roads, 3/14/2023
- Environmental Committee, 3/14/2023
- Nominating Committee, 4/5/2023
- Village Kiosk Ad-hoc Committee, 4/17/2023
- Water Committee, 2/14/2023
- Water Committee, 3/14/2023
L. Announcements
- Sewing & Fabric Sale, Clubhouse, Friday, April 28, and Saturday April 29, 10:00 am – 4:00 pm. Note: The Friday sale is for Cape George residents only.
- POOL FUNDRAISING MONTH! May 1 – 31.
- CGCC Marina Opening Day Celebration at the Marina, Saturday, May 6, 1:00 pm.
- Bylaw Change Community Meeting, Clubhouse, Monday, May 15, 7:00 pm.
- Meet the Candidates Meeting, Clubhouse, Sunday, May 21
- Board of Trustees Study Session, via Zoom, Monday, May 22, 3:00 pm.
- Board of Trustees Meeting, via Zoom, Thursday, May 25, 3:00 pm.
M. Adjournment
