Regular Board Meeting Agenda -April 25, 2024

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Cape George Colony Club

Regluar Board of Trustees Meeting Agenda
April 25, 2024, 3 p.m.
In-Person and at the Clubhouse or Via Zoom

A. President’s Comments and Announcements – Betsy Coddington

B. Action on Minutes – Pat Gulick

Approve minutes of the regular Board Meeting dated March 28, 2024. Attached.
Approve minutes of the Special Board Meeting dated April 17, 2024. Attached.

C. New Members – Pat Gulick.

D. Letters from Members – Marnie Levy.

Letter from Varn Brooks – attached
Letter from Helen Fanucci – attached.

E. Manager's Report – Marnie Levy. Attached.

F. Treasurer’s Report – Nancy Charpentier. Attached.

G. Information items or documents submitted to the Trustees at Study Session

Maintenance support personnel search. We are currently advertising for two part-time positions. One is a for a Maintenance and Operations Assistant to work and train with our Maintenance Caretaker Donnie Weathersby. The second is for a seasonal employee, also part-time who will work on maintenance landscaping for the hire date (ASAP) through September. - Marnie Levy
Assessment and Fees: Please pay by auto-payment or mail your check to Community Financials. If you need help to set up auto-pay please contact the office or Nancy Charpentier, our treasurer, treasurer@capegeorge.org. Always include your account number and your address in Cape George on your check. For the time being we will accept checks in your payment envelope and will mail them to Community Financials by one- or two-day delivery. Please do not pay by cash in the office. – Marnie Levy.
New water meter head installation – Marnie Levy. We will be starting the water meter installation. We are looking for volunteers to help check and clean meter boxes before we start the installation process. Please contact the office to volunteer. Sen us an email office@capegeorge.org or call 360.385.1177. – Marnie Levy.
We are continuing the soft flush process increasing the weekly flush to two or three days a week. Watch for email blasts to know the dates in advance – Ken Loomis, Water Manager, 360.731.6444.
The water filtration tanks will be delivered in about three weeks. – Marnie Levy.
Red Barn Structural Analysis. We have received a preliminary report and are discussing next steps. Access to the Barn is strictly limited at this time. If you need to access the barn please contact Marnie Levy, manage@capegeorge.org. – Marnie Levy.

H. Member Participation:

NOTICE: The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.

I. New Business Agenda Items (Consider approval of the following listed agenda items)

Motion to submit the proposed revision to ByLaw Article III, Paragraph B, Section 1, as attached, to the Membership, for a vote in the ballot mailing being produced by the Election Committee – Nancy Charpentier.
Motion to accept the proposed changes to Rule FIN04 as attached – Nancy Charpentier.
Motion to approve the Ronin Tree removal proposals dated April 10, and April 17, 2024 –(with the exception of the removal of trees at 55 Queets), in the amount of less than $10,000. – Bart Mooyman-Beck.
Motion to post the proposed Rule change for PP02 Lot Mow for Member review and comment following this Board meeting, with the intent of voting on its acceptance at the May meeting – Nancy Charpentier.
Motion to alter the traffic pattern at the Village Mail Kiosk, changing the flow to entry from Dennis Blvd and exit to Alder St. – Nancy Charpentier.

J. Open Board Discussion – Trustee Discussion Only

K. Committee Meeting Notes and Minutes.

Building and Roads Committee, April 5, 2024
Environmental Committee, April 9, 2024
Fitness Committee April 12, 2024
Marina Committee, March 3, 2024
Pool Committee, April 2, 2024
Strategic Planning Committee, March 18, 2024
Strategic Planning Committee, April 1 2024

L. Announcements:

Thursday, April 25, 3 p.m., clubhouse and Zoom – Board of Trustees Meeting
Thursday, April 25, 7 p.m., clubhouse – Environmental Committee presentation with Ali Redman, Aquarium Curator of the Port Townsend Marina Science Center – and the movie My Octopus Teacher.
Friday, April 26, 2024, 12 p.m. – 1 p.m. – Northwest Straits Shoreline Program information meeting at the clubhouse followed by a beach walk. For more information, contact Steve McDevitt, geronimo6930@gamil.com.
Wednesday May 8, 9 a.m. – 12 p.m. CPR and First Aid Class – Sign up in the office.
Study Session – Monday, May 20, 2024, at 3 pm via Zoom and in person at the Clubhouse.
Board meeting - Thursday, May 23, 2024, at 3 pm via Zoom and in person at the Clubhouse.

M. Adjournment. The meeting will be adjourned, and the time noted.