Cape George Colony Club



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Study Session Agenda

September 26, 2022

3:00 PM via Zoom Audio/Video Conference Call


A.  Call to Order – President’s Comments and Announcements


B.  Letters from members


C.  Manager's Comments and Report


D.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

  1. Update on the progress of the 2023 Budget – Fayla Schwartz
  2. Update on the 2021 Audit – Fayla Schwartz
  3. Discuss Reserve Study Items for 2023 – Fayla Schwartz
  4. Update on the donation of the Watershed Bell to Cape George Colony – Marnie Levy
  5. Discuss changing Study Sessions to evening meetings – Marnie Levy
  6. Update on the Village mailboxes – Betsy Coddington
  7. Update on the berm repair – Marnie Levy
  8. Discuss Technology & Security Committee goals – Marnie Levy
  9. Update on the monthly newsletter production – Jane Ludwig
  10. Discuss variance request to add traffic bollards in right of way at 330 S. Palmer – Marnie Levy
  11. Discuss approval of Dianne Tamblyn as co-chair of Election Committee – Pat Gulick
  12. Discussion about establishing Collette Carpenter as a human resources consultant to Cape George Colony – Fayla Schwartz
  • The Board authorizes Collette Carpenter to act as a pro bono HR/ADP consultant with access to the ADP system when Human Resources and payroll guidance/advice/auditing is needed pertaining to Cape George business for the President, Treasurer, General Manager, and chair of the Finance Committee on an ad hoc basis.  This new position will require her to re-sign a confidentiality agreement.


E.  Member Participation (Compliments, Issues, Concerns)


NOTICE:  The President will ask members that have called into the Zoom Board Meeting to come forward with any questions, comments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


F.  Open Board Discussion


G.  Announcements

  • Sept. 29, 3 p.m. – Board Meeting, via ZOOM meeting
  • Oct. 1 – Member quarterly assessments are due
  • Oct. 17, 3 p.m. – Special Board Meeting, 2023 Operating Budget, via ZOOM
  • Oct. 24, 3 p.m. – Study Session, via ZOOM meeting
  • Oct. 27, 3 p.m. – Board Meeting, via ZOOM meeting