Cape George Colony Club

 

 

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Cape George Colony Club

Study Session Agenda

November 14, 2022, 3:00 PM

Zoom Audio/Video Conference Call

 

A.  Call to Order – President’s Comments and Announcements

 

B.  Letters from members

 

C.  Manager's Comments and Report

 

D.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

  1. The 2020 Audit created balance sheet accounts to indicate monies needing to transfer between Operating and Reserve Cash Accounts based on expenditure activities for Reserve projects during that year.  While the funds were transferred correctly, a GL entry was never made to record it to the Balance Sheet.  Therefore, we propose concluding the transaction with the following GL entry that will remove the ‘Due to/Due from’ notations and record the actual transfer which took place: 

01106-001  PPB #0125 Operating - Checking.      $47,154.44 

01109-001  PPB #0082 Reserves - Checking.          (47,154.44) 

01195-001  Due From Reserves - General.               49,232.00 

01199-001  Due to Operating - General.                 (49,232.00) 

01199-003. Due From Operating - Marina.                 2,077.56 

01195-003  Due To Reserves - Marina.                    (2,077.56) 

                                                                    ————————                                                                                           $  0.00 

  1. Discuss EMP03 – Payroll Periods – Fayla Schwartz – EMP-03 attached
  2. Discuss Cape George Colony fine schedule – Marnie Levy – 2022 Fine Schedule Attached
  3. Discuss the Water Advisory Committee recommendation that the charge for new water meter hookups be increased to $5000 – Bart Mooyman-Beck
  4. Update on PUD Fiber Optic petition – Marnie Levy
  5. Discuss Marina Rule Change – Mike Heckinger – Homeowner comment attached.
  6. Discuss nomination of Kriss Edwards as new Pool Committee Chair, following the resignation of Penny Jensen – Jane Ludwig
  7. Discuss Nomination of Diane Tamblyn to the Election Committee – Pat Gulick
  8. Berm Update – Marnie Levy
  9. Ad Hoc Berm Committee – Pat Gulick
  10. Update on Village Mailboxes – Betsy Coddington
  11. Pool Deck Repair update – Marnie Levy
  12. Information and discussion of establishing a Cape George Colony Club Wine Club – Marnie Levy
  13. Discuss 2023 Peninsula Environmental Contract – Marnie Levy – Peninsula Environmental Proposal attached
  14. Discuss Flood Insurance Renewal – Marnie Levy – Insurance renewal attached
  15. Discuss security camera status – Marnie Levy
  16. Discuss pending changes to the Cape George Colony Website – Marnie Levy

 

E.  Member Participation (Compliments, Issues, Concerns)

NOTICE:  The President will ask members that have called into the Zoom Board Meeting to come forward with any questions, comments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

 

F.  Open Board Discussion

 

G. Announcements and Adjournment

  • Tues., Nov. 28, 2022, 2:00 p.m. – Ballots are due in the office, by mail, or hand delivered
  • Weds., Nov. 29, 2022 – Ballots will be counted
  • Thurs., Nov. 30, 2022, 3:00 p.m. – Budget ratification meeting, via Zoom meeting
  • Mon., Dec. 12, 2022, 3:00 p.m. – Study Session, via Zoom meeting
  • Thurs., Dec.,15, 2022, 3:00 p.m. – Board Meeting, via Zoom meeting