Cape George Colony Club

 

Click here to view the information packet for this meeting

 

 

Study Session Agenda

June 20, 2022

3:00 PM via Zoom Audio/Video Conference Call

 

A.  Call to Order – President’s Comments and Announcements

 

B.  Letters from Members – Five letters to the Trustees

 

C.  Manager's Comments and Report

 

D.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

 

  1. Recommendation to accept the resignation of Karen Krug and Georgette Semick from the Finance Committee – Fayla
  2. Recommendation to appointment Susan Sanford and Mark Kochendorfer to the Finance Committee – Fayla
  3. Recommendation to approve placement of Reserve funds in CDARS accounts administered by Kitsap Bank and the IntraFi network with the following signers: Ray Graves, president and Fayla Schwartz, treasurer, per Cape George investment policy FIN 09 – Fayla
  4. Recommendation to send a member account to SABA for collections – Marnie
  5. Approval of proposed change of Rules & Regulations EMP02 as published in the June Newsletter - Jane
  6. Discuss changes in CG FIN08 to send to membership for review.  The “Sample Documents used to satisfy the annual reporting requirements,” are available in the office for review – Fayla
  7. Discussion of reserve item: Village Mailboxes – Ray 
  8. Discussion of reserve item: new office printer  – Marnie
  9. Price increase of Whitworth Excavation Jetty Construction Material – Marnie
  10. Discussion about formation of a “Technology” Ad Hoc Committee – Jane
  11. Open discussion with the Jefferson County fire department about ending our 50-year lease three years earlier than the 2025 ending for the fire station building – John
  12. Discussion about improving security in Cape George Colony – Kris
  13. Discussion about derelict properties and enforcement of property maintenance governing documents – Kris
  14. Discussion of Governing Documents regarding Closed/Executive Session and Procedures for levying fines – Marnie

E.  Member Participation (Compliments, Issues, Concerns)

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

 

F. Open Board Discussion

Follow up on No-Shooting hearing. The next hearing will be held on June 21, 2022 at 10:30 a.m. via Zoom.  An email blast including the Zoom link was sent to Members on Wednesday, June 15, 2022 at 10:15 a.m. – Marnie

 

G.  Announcements

  • The Board Meeting will be held at 3 p.m. on June 23, 2022, via ZOOM Meeting.
  • The next Candidates Forum is scheduled for Sunday, June 26 at 2 p.m. at the Clubhouse.
  • The deadline to return Ballots is July 8, 2022.