Cape George Colony Club


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Study Session Agenda

February 22, 2022

3:00 PM via Zoom Audio/Video Conference Call


A.  Call to Order - Vice President’s Comments and Announcements

        1.  There will be an Executive Session at the end of this meeting to discuss Board membership and officers.

B.  Letters from Members –  2 letters

C.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

  1. Discussion of quote for well cleaning - John Dwyer
  2. Discussion of telemetry alarm quote for tank farm - John Dwyer
  3. Discuss acceptance of new healthcare program – Fayla Schwartz
  4. Discuss Dual Control of payroll and benefits plans - Fayla Schwartz
  5. Discussion of website management/platform - Fayla Schwartz
  6. Discussion Trustee vote by email - Fayla Schwartz
  7. Discuss change in Building Committee chair position - Joel Janetski
  8. Discuss appointment of Jim Bodkin as chair of the Ad Hoc Berm Committee - Pat Gulick
  9. Discuss purchase of new equipment for fitness - John Dwyer
  10. Request for relief of excess water fees - John Dwyer
  11. Ratification of BOT vote to approve purchase of the HR module with ADP - Fayla Schwartz
  12. Discuss new rule MIS11 supporting Confidentiality Agreement – Terri Brown
  13. Discuss changes to Trustee Nomination Form - Terri Brown
  14. Discussion on Reserve Balances - Fayla Schwartz

D.  Information Items –  

E.  Member Participation (Compliments, Issues, Concerns)

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

F.  Open Board Discussion

  • Tree limb cutting on common property - Terri
  • No-Shoot Petition Update – Kris Easterday

G.  Adjourn to Executive Session                              

H.   Announcements

  • Board Meeting – February 24, 2022 – 3:00 PM via Zoom
  • Study Session - March 21, 2022 - 3 PM via Zoom

I.   Adjournment