Cape George Colony Club


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Study Session Agenda

April 25, 2022

3:00 PM via Zoom Audio/Video Conference Call


A.  Call to Order – Vice President’s Comments and Announcements

  1. Update on new manager

B.  Letters from Members


C.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

  1. Consider changes to regulation FIN11 Records retention policy – Fayla Schwartz
  2. Consider proposed deletion of regulation FIN17 - Delegation of Authority to General Manager and Committees – Fayla Schwartz
  3. Consider adding Jefferson County shoreline management language to the CG Tree Cutting Permit Form - BG05a - Pat Gulick
  4. Consider installing additional mammal stranding signage along beach. - Pat Gulick
  5. Consider request from the Ad hoc Berm Committee to obtain permit for berm maintenance – Pat Gulick
  6. Consider approval of Coastal Geological Survey proposal- task #1. – Pat Gulick
  7. Consider next steps on insurance renewal due in June - Manager
  8. Consider accepting the Fitness Committee donation of $2212.79 for their agreed portion of the Elliptical purchase. Donations over $1000 require Board approval. Fayla Schwartz
  9. Consider raising the employee credit card limit to meet the need of increased fuel prices – Manager
  10. Consider opening a new account at 1st Security Bank for additional CDARS – Fayla Schwartz
  11. Consider proposed changes to the Sick and Vacation benefits in policy EMP04 – Jane Ludwig


D.  Member Participation (Compliments, Issues, Concerns)

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


E.  Open Board Discussion

  1. Update on candidates for Board of Trustees -Jane Ludwig
  2. Update on ICHRA status – Jane Ludwig
  3. Update on No Shooting Zone – Kris Easterday
  4. Update on new website – Kris Easterday
  5. Level 3 Reserve Study for 2022 - Fayla Schwartz

F.   Announcements

  • Board Meeting – April 28, 2022 – 3 PM via Zoom
  • Study Session - May 23, 2022 - 3 PM via Zoom
  • Board Meeting - May 26, 2022 - 3PM via Zoom  - Close of nominations - announce candidates for trustee

G.   Adjournment