Board Meeting & Information Packet -October 24, 2024

Click here to view the information packet for this meeting

Cape George Colony Club

Regular Board of Trustees Meeting Agenda

October 24, 2024

Clubhouse and Zoom Meeting

A. President’s Comments and Announcements – Betsy Coddington

A variance hearing was held before the Study Session on Oct. 21. See Motion 1 below.

B. Action on Minutes – Brian Ritchie

Minutes of the September 26, 2024, Board of Trustees Minutes (with DRAFT watermark 14-pages). See attached.
Minutes of the Executive Meeting of the Board of Trustees held October 4, 2024, to discuss personnel wages for 2025. See attached.
Minutes of the Special Meeting of the Board of Trustees on October 9, 2024. Approval of the proposed 2025 Budget and Reserve Items for the Budget voting packet. See attached.

C. Member Letters – Marnie Levy. See attached.

A letter regarding the Budget, Caretakers and Water Operations was submitted by Georgette Semick.
Susan Hall sent a note with photos to the Board requesting maintenance of the Huckleberry Place shelter and bulletin board.
Harbormaster Mike Thorwick, Greg Mica, and James Bodkin submitted letters regarding the Marina Registration and rule change.

D. Manager’s Report – Marnie Levy. See attached.

E. September 2024, Financial Report – Nancy Charpentier. See attached.

F. Member Participation:

The President will ask members to raise a hand for questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.

H. Informational items presented in the Study Session or introduced in the Board Meeting.

No additional items were submitted at the Study Session

I. New Business Agenda Items (Consider approval of the following motions.)

Motion 1. I move to approve the roof height variance request from 610 Saddle Drive – Steve McFarland. See attached.

Motion 2. I move to approve the Emergency Preparedness Charter as submitted – Steve McFarland. See attached.

Motion 3. I move that Cape George accepts the Chlorinator CH250 Chlorine/pH Balance automated system for the Cape George Pool which will be purchased by the Pool Committee. The Board agrees to supply the machine with chlorine and acid as well as conduct routine inspections and maintenance – Mike Heckinger. See attached.

Motion 4. I move that the Cape George Board of Trustees adopt the CPO3 rule changes that are tied to marina registration as proposed by the Marina Registration Ad Hoc Committee as included in the October 24, 2024, Board of Trustees Board Meeting Packet. I further move that the Board-approved and community-adopted Marina Service Program become an official part of CPO3 as included in the proposal as CPO3 10. – Craig Muma. See attached.

J. Open Board Discussion – Trustee Discussion Only

K. Committee Meeting Minutes/Notes/Reports:

Building and Roads Committee, 10/14
Emergency Preparedness Committee, 9/17 & 9/19
Environmental Committee, 8/13

L. Announcements

Budget and Reserves Ballot. Return by 2 p.m., Thurs., Nov. 14, by mail or in the office member mailbox, or ballot box
Board of Trustees Study Session, Mon., Nov. 18, 3 p.m., Clubhouse and Zoom
2025 Budget and Reserve Funding Ratification Meeting, Thurs. Nov. 21, 2:30 p.m., Clubhouse and Zoom
Board of Trustees Meeting, Thurs, Nov. 21, 3 p.m., Clubhouse and Zoom

M. Adjournment