Cape George Colony Club

Board Meeting Agenda & Information Packet -January 27, 2022



Click here to view the information packet for this meeting


Regular Board of Trustees Meeting Agenda

January 27, 2022

2:45 P.M.

Via Zoom Online Meeting Service


A.  Vice President’s Comments and Announcements – Ray Graves

  1. Motion to move from Regular meeting to Executive Session to discuss a personnel matter.
  2. Motion to return to the Regular Board meeting.

B.  Action on Minutes – Jane Ludwig -Secretary

  1. Approve minutes of the regular Board Meeting dated December 16, 2021 and the Special Board meeting Dec. 23, 2021.
  2. Approve the minutes of the Special Budget meeting dated January 14, 2022           

C.  Membership Report – Jane Ludwig - Secretary


D.  Treasurer’s Report – Fayla Schwartz


E.  Committee Reports


F.  Information items or documents submitted to the Trustees at Study Session


G.  Member Participation:

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


H.  New Business Agenda Items (Consider approval of the following listed agenda items)

  1. Approve/ disapprove the creation of an ad hoc committee to oversee the preservation and repair of our current berm. - Pat Gulick
  2. Approve / disapprove the variance request at lot 15 Quinault Loop - Joel Janetski
  3. Approve / disapprove John Dwyer as Water Committee liaison and Joel Janetski as a Building Committee liaison. - John Dwyer
  4. Approve / disapprove the revised Confidentiality Agreement as presented at the Study Session. - Jane Ludwig
  5. Approve / disapprove raise for all current Cape George employees retroactive to January 1, 2022. - Fayla Schwartz
  6. Approve / disapprove increasing ADP payroll processor to include HR services. - Fayla Schwartz
  7. Ratify moving Terri to Paid Vacation accrual for a 6–14-year employee, retroactive to May 2021. - Fayla Schwartz
  8. Approve / disapprove to accept the Search Committees recommendations for revisions to EMP08a - GM job description and job postings. - Jane Ludwig
  9. Approve / disapprove the member donation of a Thomas organ, valued at approximately $1200. - John Dwyer

I.  Open Board Discussion – Trustee Discussion Only


J.  Announcements:

  • Budget Ratification Meeting - Friday, February 11, 2022 at 3 pm
  • Study Session – Tuesday, February 22, 2022 at 3 pm
  • Board meeting - Thursday, February 24, 2022 at 3 pm

K.  Adjournment