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Cape George Colony Club
Regular Board of Trustees Meeting Agenda
January 26, 2023, 3:00 p.m.
Via Zoom
A. President’s Comments and Announcements – Jane Ludwig
B. Action on Minutes – Pat Gulick
- Approve attached minutes of the regular Board of Trustees meeting December 15, 2022.
C. Manager’s Report – Marnie Levy
D. Treasurer’s Report – Fayla Schwartz - December 2022 Financial Report attached.
E. New Members – Pat Gulick – page attached.
F. Information items or documents submitted to the Trustees at Study Session
- Cape George Town Hall Tuesday, January 31st, 2pm: East Jefferson (County) Fire Rescue Ballot Measure discussions, which will include EJFR’s strategic plan, fiscal challenges, and recent service enhancements. Guests: EJFR Chief Bret Black, EJFR Commissioner, and an EJFR Firefighter – Thad Bickling, Emergency Preparedness Committee Chair
- Tech Committee Update –
- New Security Cameras will be installed in the Colony and Village.
- The Fiber Optic petition is complete. The PUD will make a to review the per household cost for installation of Fiber Optics.
- Reviewing service providers to find a better internet solution for the Clubhouse and Marina area.
- The Cape George website redesign is ready for limited testing, and subsequent testing by a larger group before rolling it out to everyone. – Thank you, Diana Luckevich and Terri!
3. New Caretaker Assistant position ad will be placed in local publications, Cape George newsletter and website and on Zip Recruiter – Marnie Levy
G. Member Participation:
NOTICE: The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.
H. New Business Agenda Items (Consider approval of the following listed agenda items)
Consider Motion 1 to accept the contract with Reserve Consultants LLC, with the expenditures of $5450 in 2023 for a Level 2 Reserve Study, $1100 in 2024 for a Level 3 Reserve Study, and $1100 in 2025 for a Level 3 Reserve Study. – Fayla Schwartz, contract attached.
Consider Motion 2 to send the Membership Survey to Cape George Colony Club members – Mike Heckinger
Consider Motion 3 to accept and move forward with the proposal from the ad Hoc Berm committee to create walkovers on the berm, install fencing with signage to direct people to these walkovers and to revegetate both the berm and adjacent area. – Pat Gulick, pages attached.
Consider Motion 4 to accept the revised fine schedule presented by the Building and Roads and Environmental Committees, with the exception of Item 4, “For cutting trees on a member’s own property without a permit.” This item will be reworked and presented at the next BOT meeting. – Fayla, page attached.
Consider Motion 5 to approve the member Due Date contracts arranged by the General Manager for 2023. – Fayla Schwartz
Consider Motion 6 to approve the member Late Fee Waiver presented by the General Manager. – Fayla Schwartz
Consider Motion 7 to approve the Marina Service Plan as designed by the Marina Committee – Mike Heckinger
I. Open Board Discussion – Trustee Discussion Only
J. Committee Meeting Notes/Minutes:
- Building and Roads Committee, 1/2022
- Berm Protection Committee (Ad Hoc), 1/2023
- Environmental Committee, 12/2022
- Fitness Committee, 12/2022 and 1/2023
- Marina Committee, 12/2022 and 1/2023
K. Announcements:
- Tues., January 31, 2pm: East Jefferson (County) Fire Rescue Ballot Measure discussion, Clubhouse
- Mon., February 20: Office Closed in observance of President’s Day
- Tues., February 21, 3pm: Study Session, Zoom
- Thurs., February 23, 3pm: Board Meeting, Zoom
L. Adjournment
