Board Meeting & Information Packet -February 27, 2025

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Cape George Colony Club

Regular Board of Trustees Meeting Agenda

Thursday, February 27, 2025

3:00 p.m. Board Meeting

In-Person and Via Zoom

A. President’s Comments and Announcements – Betsy Coddington

B. Action on Minutes – Steve McFarland

Approve attached minutes of the regular Board of Trustees meeting held Jan. 30, 2025.
Approve attached minutes of the Special Meeting and Executive Session held on Feb. 3, 2025.
Approve attached minutes of the Special Meeting and Executive Session held on Feb. 19, 2025.

C. Manager’s February Report – Marnie Levy

D. Member Letters – Marnie Levy.

1. Letter from Diane Barker – request to allow $1,000 meter installation fee. See Motion 4.

2. Letter and notice from Bruce Zoellick regarding the removal of Poison Hemlock by members of the Marina Committee.

E. Treasurer’s Report – Nancy Charpentier – January 2025 Financial Report attached.

F. New Members – Steve McFarland – Amanda Grace and Sean Mugrage, 170 Alder Dr.

G. Information items or documents presented to the Board in the Study Session.

Inorganic Compounds (IOC) Test Panel results – test date 12.30.2024 and comments from Water Manager Ken Loomis – Marnie Levy. See attached.

H. Member Participation:

NOTICE: The President will ask members in-person and on the Zoom Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic for 3-minutes until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.

I. New Business Agenda Items (Consider approval of the following listed agenda items)

Motion 1. I move to change CP08, Section 11, to charge scheduled rates and monthly excess fees quarterly – Bart Mooyman-Beck. See attached.

Motion 2. I move to change R&Rs Use of Club Property Conservation Pricing CP08b – Bart Mooyman-Beck. See attached.

Motion 3. I move to request $5000 be allotted to firehouse infrastructure assessment after 7.1.2025 – Brian Ritchie.

Motion 4. I move to request a reduction of $5000 to $1000 water hookup fee for 2019 lot 16 on Victoria Loop purchase – Steve McFarland. See attached

J. Open Board Discussion – Trustee Discussion Only

K. Committee Meeting Notes/Minutes:

Environmental Committee, 1/14/2025
Emergency Preparedness Committee, 1/21/2025
Finance Committee, 2/11/2025
Ad Hoc Firehouse Committee, 1/8/2025
Rules Committee, 9/10/2024, 10/9/2024, 12/9/2024
Water Advisory Committee, 2/11/2025

L. Announcements:

Weds., March 15, St. Patrick’s Dinner & Fundraiser to benefit the Emergency Preparedness Committee. $15. Sign up in the office! BYOB.
Mon., March 24, 3pm, Study Session, Zoom and in-person in the Clubhouse
Thurs., March 27, 3pm, Study Session, Zoom and in-person in the Clubhouse

M. Adjournment