Cape George Colony Club

 

Click here to view the information packet for this meeting

 

Cape George Colony Club

Regular Board of Trustees Meeting Agenda

February 24, 2023, 3:00 p.m.

Via Zoom

 

A.  President’s Comments and Announcements – Jane Ludwig

  1. There will be an Executive Session at the end of the meeting for a member violation appeal hearing. 

B.  Action on Minutes – Pat Gulick

  1. Approve attached minutes of the regular Board of Trustees meeting held January 26, 2023. 

C.  Manager’s February Report – Marnie Levy

D.  Treasurer’s Report – Fayla Schwartz – January 2023 Financial Report attached.

E.  New Members – Pat Gulick – there are no new homeowners to report.

F.  Information items or documents submitted to the Trustees at Study Session

  • The Village Kiosk community submitted an illustration and description of the proposed replacement mailboxes and structure. See attached illustration and report.
  • An initial discussion of possible changes to Bylaws, Article IIIB (Operational Assessments) was held in Feb 21st Study Session.
  • $7666.81 was transferred from Reserve Cash account at Pacific Premier Bank to Operational Cash account at Pacific Premier Bank, to reimburse payments for 2022 Reserve projects – Fayla Schwartz.

G.  Member Participation:

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

 

H.  New Business Agenda Items (Consider approval of the following listed agenda items)

Motion 1.  I move to approve the pool re-surfacing proposal – Bart Mooyman-Beck.  The proposal is attached.

Motion 2. I move to appoint Dianne Tamblyn chair of the Nominating Committee – Betsy Coddington

Motion 3.  I move to appoint Mark Kochendorfer as Cape George IT Consultant – Fayla Schwartz. The proposal is attached.

Motion 4.  I move to approve the Environmental Committee recommended changes to the fines schedule section 4 and 4a – Pat Gulick. See attached revisions to the fine schedule.

Motion 5. I move to request information from the Port Townsend Public Utility District regarding management or ownership of the Cape George water system – Bart Mooyman-Beck.

Motion 6. I move to approve the member Late Fee Waivers presented by the General Manager. – Fayla Schwartz – see fee waiver requests in the Board Member Study Session Packet.

 

I.  Open Board Discussion – Trustee Discussion Only

 

J.  Committee Meeting Notes/Minutes:

  • Finance Committee, 2/2023
  • Fitness Committee, 2/2023
  • Marina Committee, 2/2023
  • Pool Committee, 2/2023
  • Village Mailbox Committee, 2/2023
  • Water Advisory Committee, 2/2023

 

K.  Announcements:

  • Weds., March 15, 11:30am – Cape George Social Committee Potluck Luncheon
  • Fri., March 17, 4:30pm social, 5 pm dinner - St. Patrick’s Dinner at the Clubhouse – hosted by the Emergency Prep Committee
  • Sat., March 25, 10am, Picnic area: Rock Chuck Work Party (rescheduled from Feb.)
  • Mon., March 27, 3pm: Study Session, Zoom
  • Thurs., March 30, 3pm: Board Meeting, Zoom

 

L.  Adjournment