Cape George Colony Club



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Regular Board of Trustees Meeting Agenda

February 24, 2022

3:00 P.M.

Via Zoom


A.  President’s Comments and Announcements – Ray Graves


B.  Action on Minutes –-Pat Gulick

  1. Approve minutes of the regular Board Meeting dated January 27,2022 and the Budget Ratification Meeting dated February 11, 2022.   

C.  Membership Report – Pat Gulick

D.  Treasurer’s Report – Fayla Schwartz

E.  Committee Reports

F.  Information items or documents submitted to the Trustees at Study Session

  1. Letter from member
  2. Executive Summary on Reserve Balances

G.  Member Participation:

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


H.  New Business Agenda Items (Consider approval of the following listed agenda items)

  1. Consider a motion to accept the quote for well cleaning service by Inland Potable Services. - John Dwyer
  2. Consider a motion to accept the quote for a telemetry alarm from Correct Equipment for $6844.92 - John Dwyer
  3. Consider a motion to accept of new healthcare program – Fayla Schwartz
  4. Consider a motion to establish Dual Control of payroll and benefits plans - Fayla Schwartz
  5. Consider a motion to appoint George Martin and Dave Baker as co-chairs of the Building Committee - Joel Janetski
  6. Consider a motion to appoint Jim Bodkin as chair of the Ad Hoc Berm Committee - Pat Gulick
  7. Consider a motion to grant relief of excess water fees for a member - John Dwyer
  8. Ratify Board email approval to purchase of the HR module with ADP - Fayla Schwartz
  9. Consider a motion to accept an updated MIS01e Trustee Nomination Form - Jane Ludwig
  10. Consider a motion to approve the amended 1120-H IRS filing for 2020 and payment of $524. -Fayla Schwartz.


I.  Open Board Discussion – Trustee Discussion Only

  • Discuss Reserve Balances Executive Summary          

J.  Announcements:

  • Reserve Balances meeting - Thursday, March 3, 2022 at 3 pm via Zoom
  • Study Session – Monday, March 21, 2022 at 3 pm via Zoom
  • Board meeting - Thursday, March 24, 2022 at 3 pm via Zoom

K.  Adjournment