Cape George Colony Club



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Regular Board of Trustees Meeting Agenda

December 16, 2021

3:00 P.M.

Via Zoom Online Meeting Service


A.  President’s Comments and Announcements – Ray Graves – Vice President

  1. Notice of Executive Session - Personnel item


B.  Action on Minutes – Jane Ludwig -Secretary

Approve minutes of the regular Board Meeting dated – November 19, 2021 and the Executive Session dated December 3, 2021   


C.  Membership Report – Jane Ludwig - Secretary


D.  Treasurer’s Report – George Martin – October 2021


E.  Committee Reports


F.  Information items or documents submitted to the Trustees at Study Session - none      


G.  Member Participation:

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


H.  New Business Agenda Items (Consider approval of the following listed agenda items)

  1. Ratify the board’s previous email vote - George Martin
  • Approval of variance request - 141 Alder Dr
  • Approval of purchase for water system materials
  • Accept withdrawal of resignation from Office Administrator         
  1. Approve/Disapprove updates to our financial signatories - Jane Ludwig
  2. Approve/Disapprove "Rules & Norms" documents provided to tenants in support of PP04 - Fayla Schwartz
  3. Approve/Disapprove review of 2020 audit with Newman, Treasurer & members of Finance Committee-
  4. Approve/Disapprove resignation of trustee, Ruth Ross -
  5. Approve/Disapprove the appointment of Joel Janetski as interim trustee -  


I.  Open Board Discussion – Trustee Discussion Only

                1.  Set a date for Budget Review meeting with the community.

                2.  1st Quarter Assessments invoices, based on the current budget will be going out soon.

                3.  Next steps on "No Shooting Zone" petition.


J.  Executive Session       


K.  Announcements:

  • Study Session – January 24, 2022, 3:00 PM via Zoom
  • Board meeting - January 27, 2022, 3:00 PM via Zoom

L.  Adjournment