Board Meeting & Information Packet -August 22,2024

Click here to view the information packet for this meeting

Regular Meeting of the Board of Trustees
Agenda
August 22, 2024 3 p.m.
In-Person at the Clubhouse or Via Zoom

2:15 pm. Variance Hearing. Height variance request for 210 Maxwell Ave

2:30 pm. Variance Hearing. Height variance request for 106 Cole Ave.

2:45 pm. Variance Hearing. Staircase extending less than 4-feet into 25-foot setback, 91 N Rhododendron Dr.

A. President’s Comments and Announcements – Betsy Coddington

A Special Study Session was held on August 5 to discuss the lease with the Firehouse and an Executive Session was held on August 6 to discuss a complaint against an employee. No action was taken in either meeting.

B. Action on Minutes – Brian Ritchie

Approve minutes from the July 25, 2024, Board of Trustees Meeting. See attached.

C. New Members – introduced by Brian Ritchie.

D. Manager’s Report – Marnie Levy. See attached.

E. July 2024, Financial Report – Nancy Charpentier. See attached.

F. Member Participation:

Member letter

Letter from Varn Brooks. Firehouse post-lease.

The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.

G. Informational items presented in the Study Session or introduced in the Board Meeting.

Short Term Rentals, update from ad hoc committee – Mike Heckinger

H. New Business Agenda Items (Consider approval of the following listed agenda items)

Motion 1. I move to not renew the Firehouse Lease – Mike Heckinger

Motion 2. Variance request, 210 Maxwell Dr. – Betsy Coddington

Motion 3. Variance request 106 Cole Dr. – Betsy Coddington

Motion 4. Variance Request 91 N. Rhododendron Dr. – Betsy Coddington

I. Open Board Discussion – Trustee Discussion Only

J. Committee Meeting Notes/Minutes:

CG Building and Roads Committee, 8/2 and 8/9
Environmental Committee Meeting Notes, 7/9
Fitness Committee Meeting Minutes, 8/5

K. Announcements

Waterfront Festival, August 24, 2024. It all starts at 1 p.m., regattas, member BBQ, live entertainment, pet parade, refreshments and great fun all day!
Labor Day Potluck BBQ, Monday, September 2, 5:30 p.m. meet and greet, 6:30 p.m. the grills will be hot!
Study Session, Clubhouse and Zoom, Monday, September 23, 3 p.m.
Board Meeting, Clubhouse and Zoom, Thursday, September 27, 3 p.m.

L. Adjournment