Cape George Colony Club



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Regular Board of Trustees Meeting Agenda

April 28, 2022

3:00 P.M.

Via Zoom


A.  Vice President’s Comments and Announcements – Jane Ludwig  

  1. There will be an Executive Session at the end of this meeting to discuss member violations and personnel matters.

B.  Action on Minutes –Pat Gulick

  1. Approve minutes of the regular Board Meeting dated March 24, 2022, and the Special Board Meeting dated April 7, 2022.                

C.  New members – Pat Gulick


D.  Treasurer’s Report – Fayla Schwartz


E.  Committee Reports


F.  Information items or documents submitted to the Trustees at Study Session


G.  Member Participation:

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.


H.  New Business Agenda Items (Consider approval of the following listed agenda items)

  1. Accept/reject that we revise FIN 011 to state that federal tax returns, WA excise tax filings and CG election results certified by the secretary will be retained indefinitely, while personnel and payroll records, including timecards, will be kept for a period of  6 years – Fayla Schwartz
  2. Accept/reject that we delete FIN 017, Delegation of Authority to the General Manager– Fayla Schwartz
  3. Accept/reject the installation of additional Mammal Stranding signage along beach – Pat Gulick
  4. Accept/reject obtaining a permit from Jefferson County to do maintenance on the berm– Pat Gulick
  5. Accept/reject that we accept the Fitness Committee donation of $2212.79 towards purchase of a new elliptical machine for the Fitness Room– Fayla Schwartz
  6. Accept/ reject increasing the Caretaker’s employee credit card limit to $1500 -Fayla Schwartz
  7. Accept/reject opening a new account at First Security Bank in Port Townsend, with the new manager, the treasurer, and the vice president as account owners– Fayla Schwartz
  8. Accept/reject allowing the Social Club to pursue a temporary solution to erect a wind barrier at the gazebo– Kris Easterday
  9. Accept/reject cancellation of any reserve study for 2022 and schedule a level 1 study to start in 2023- Fayla Schwartz
  10. Accept/reject that the Board will revert to Board-approved rules and regulations for handling the approval and accounting of reserve projects and the transfer of reserve funds, as described in FIN04 and FIN 05 Capitalization and Depreciation of Assets- Fayla Schwartz

I.  Open Board Discussion – Trustee Discussion Only


J.  Executive Session


K.  Announcements:

  • Study Session – Monday, May 23, 2022  at 3 pm via Zoom
  • Board meeting - Thursday, May  26, 2022 at 3 pm via Zoom


L.  Adjournment