Cape George Colony Club

Study Session Agenda -April 11, 2017

 

Variance Hearing

April 11, 2017

2:45 PM at the Clubhouse

 

Cathy and Paul Tibert, 175 Bridle Way, Lot 9, Division 5, Highlands

Variance Requested: Construction of a storage shed on an undeveloped lot.

Reason: Intend to use the shed for storage of building materials in advance of planned house construction in spring of 2017.

  1. Owner or owner’s agent comments
  2. Letters from members dealing with variance
  3. Building Committee recommendations
  4. Recommendation from Board at Regular Board Meeting, April 13, 2017

Variance Requested: Construction of a residence in excess of the 17 foot height restriction.

Reason: House plan selected has height of 26’.

  1. Owner or owner’s agent comments
  2. Letters from members dealing with variance
  3. Building Committee recommendations
  4. Recommendation from Board at Regular Board Meeting, April 13, 2017

 

Study Session Agenda

April 11, 2017

3:00 PM at the Clubhouse

  1. President’s Comments and Announcements
  1. Welcome
  2. Nominations for three Trustee positions are due by May 11th
  3. Sharon Mitchel has been hired as the new Cape George manager
  4. There will be an Executive Session after the board meeting to discuss a legal matter and a personnel issue.
  1. Letters from Members
  1. Manager’s Comments
  1. Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.
  1. Review resolution to transfer $13,711.46 from General Reserves to Operations Checking for Clubhouse Floor Replacement Project, Strait Floors $13,684.31, Henery Hardware $27.15 – Sharon Mitchel
  1. Review final report of Clubhouse Floor Replacement project – Richard Hilfer
  1. Review HVAC maintenance agreement – Sharon Mitchel
  1. Review updated corporate account signatory list – Karen Krug
  1. Discuss designating Registered Agent at WA State Secretary of State’s Office -
  1. Review corrective action plan concerning audit deficiency – Karen Krug
  1. Review resolution to transfer $2,047 from General Reserves to Operations Checking for Fitness Room Equipment Replacement – Sharon Mitchel
  1. Discuss replacement of 1999 Ford Ranger pickup truck – Sharon Mitchel
  1. Review reserve consultant proposals – Karen Krug
  1. Review 7  member requests for a due date adjustment-Sharon Mitchel

 

  1. Member Participation (Compliments, Issues, Concerns)

We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.

Open Board Discussion

  1. Announcements

Board Meeting – April 13, 2017 3:00 P.M.

Study Session – May 9, 2017 3:00 P.M.

Board Meeting – May 11, 2017 3:00 P.M.

Close Study Session