Cape George Colony Club

Study Session Agenda & Information Packet -October 8, 2019

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Study Session Agenda

October 8, 2019

3:00 PM at the Clubhouse


A.  President’s Comments and Announcements          

           1.  Welcome

           2.  An Executive Session will follow this meeting to discuss legal and personnel matters.

B.  Letters from Members – Three Letters                      

C.  Manager’s Comments/Report          

D.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

           1.  Clubhouse Refund – 5000000538 – Manager

           2.  Three Adjustment to Payment due Date - Manager

           3.  Proposed change to Building Regulations on Ancillary Structures – Manager (no documents)

           4.  Proposed changes to Owner Delinquency letters – Treasurer

           5.  Proposed coupons or statements in 2020 from Community Financials - Treasurer        

           6.  Propose changes to FIN03 regarding late fees – Treasurer/Manager

           7.  Discuss merging the Building and Roads Committee – Ray Pierson (no documents)

           8.  Review/approve 2020 draft budget – Treasurer/Manager

           9.  Report on Monument Signage – Ray Graves (no documents)

E.  Information Items

           1.  Pressure Washing Sports Court by Contractor - Manager

           2.  Pool dehumidification system update - Manager

F.  Member Participation (Compliments, Issues, Concerns)

We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.

Open Board Discussion

Employee Mileage Reimbursement - Treasurer

G.  Announcements

Board Meeting – October 10, 2019  - 3:30 P.M.

Study Session – November 12, 2019  - 3:00 P.M.

Board Meeting – November 14, 2019 - 3:30 P.M.