Cape George Colony Club

Study Session Agenda & Information Packet -May 14, 2019

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Study Session Agenda

May 14, 2019

3:00 PM at the Clubhouse



  1. President’s Comments and Announcements          
  1. Welcome
  2. Executive Session will be held on May 16, 2019 to discuss a pending legal matter
  1. Letters from Members – Email from Ben Fellows on Fire Safety
  1. Manager’s Comments/Report          
  1. Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

1.  Clubhouse Refund - SCH004 - Terri

2.  One adjustment of due dates  - Terri

3.  Approve bad debts to collections  - Terri

4.  Discussion on selection of new law firm – Richard

5.  Discussion on cable/internet to clubhouse to install security camera system. - Richard

a. Security Services information provided by Neil (Rocky) D’Acquisto

6.  Review Insurance Renewal Proposals - Katie

7.  Consider establishment of an ad hoc committee to make recommendations on entry (monument) signage - Katie

8.  Discuss inquiry regarding a group of members wanting to bury electrical utilities – Ross

9.  Discuss request to change manager job title – Katie

10. Discuss Records Retention draft policy - Katie

11. New check/payroll approval procedure – Karen

  1. Member Participation (Compliments, Issues, Concerns)

We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.

Open Board Discussion

  1. Announcements

Board Meeting – May 16, 2019 3:30 P.M.

Study Session – June 11, 2019 3:00 P.M.

Board Meeting – June 13, 2019 3:30 P.M.


Close Study Session