Cape George Colony Club

Study Session Agenda & Information Packet -May 12, 2020

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Study Session Agenda

May 12, 2020

3:00 PM via Zoom Audio/Video Conference Call


A.  Call to Order -  President’s Comments and Announcements

B.  Letters from Members

  1. Email regarding Possible Tree Ad Hoc Committee
  2. Request to Install swing set as a Donation
  3. Follow-up Information regarding previous chicken coup variance request

C.   Manager’s Comments/Report + Washington 4 Phase Plan          

D.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

  1. Owner request for reimbursement of Marina Registration Fee due to Covid-19 - Manager
  2. Review PP01 Livestock and Pets Policy - Manager
  3. Review proposed changes to FIN03 – Manager
  4. Review proposed changes to FIN03b – Manager
  5. Review Proposed changes to FIN06 – Manager
  6. Review Proposed changes to PP06 - Manager
  7. Discuss proposed Business Insurance Renewal – Manager

E.  Information Items –

  1. Update on Federal SBA Paycheck Protection Program (PPP) – Rich Hilfer
  2. Governor Proclamation 20-51

F.  Member Participation (Compliments, Issues, Concerns)

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

G.  Open Board Discussion

  1. Entry signage Update – Ray Graves
  2. Update Regarding CBU Mailbox Project – Ray Graves
  3. Records Retention Ad Hoc Committee Update - President


H.   Announcements

Board Meeting – May 14, 2020 – 3:30 P.M.  This meeting will include an Executive Session.

Study Session – June 9, 2020 - 3:00 P.M.  NOTE: Board previously moved meeting to following week

Board meeting – June 11, 2020 – 3:30 P.M.  NOTE: Board Previously moved meeting to following week

I.  Adjournment