Cape George Colony Club

Study Session Agenda & Information Packet -April 14, 2020

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Study Session Agenda

April 14, 2020

3:00 PM via Zoom Audio/Video Conference Call


A.  Call to Order -  President’s Comments and Announcements

B.  Letters from Members

  1. Letter Requesting relief from Water Charge to lot.
  2. Letter of Response Regarding Violation Notice of Policy PP01.
  3. Letter requesting variance or change to Policy PP01

C.   Manager’s Comments/Report          

D.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

  1. Clubhouse refund requests – Manager
  2. Three Due Date Adjustment letters – Manager
  3. Discuss transfers of funds from Reserve Account to Operating Account at Pacific Premier Bank
  4. Review Trustee Resolution regarding decisions during Pandemic Period - Manager
  5. Review proposed changes to FIN11 – Manager
  6. Review proposed change to MIS01 - Manager
  7. Review suggested changes to CP05 by Fitness Committee – Manager
  8. Discuss next step regarding possible sale of CGCC lot – Manager

E.  Information Items –

  1. Federal SBA Paycheck Protection Program (PPP) – Manager
  2. WSCAI Letter to Governor Inslee – Manager
  3. Proposal for Electrical Upgrades at Fitness Room and Office - Manager

F.  Member Participation (Compliments, Issues, Concerns)

We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

G.  Open Board Discussion

  1. Entry signage Update – Ray Graves
  2. Update Regarding CBU Mailbox Project – Ray Graves
  3. Records Retention Ad Hoc Committee Update - President

H.   Announcements

Board Meeting – April 16, 2020 – 3:30 P.M.  

Study Session – May 12, 2020 - 3:00 P.M.

I.  Adjournment