Cape George Colony Club

Study Session Agenda & Information Packet -August 13, 2019

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Study Session Agenda

August 13, 2019

3:00 PM at the Clubhouse


  1. President’s Comments and Announcements          
  1. Welcome
  1. Letters from Members          
  1. Kerzhner Tree Cutting          
  1. Manager’s Comments/Report          
  1. Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.
  1. Two Adjustment of Payment Due Dates – Manager
  2. Clubhouse Refund Request – Tallarico & Smith – Manager
  3. Resolution to Transfer Reserve Funds - Manager
  4. Discuss modification of PP02 – Maintenance of Property – Manager
  5. Discuss CP10 Regarding Fireworks – George Martin
  6. Approve Estimate for Biological Evaluation Report (for JARPA permit) – Manager
  7. Approve Soft Start System proposal for Well 6 Pump - Manager
  8. Approve replacement of Pump controller for two soft start submersible pumps
  9. Quotes to take down two dead trees at Tree Farm – Manager
  10. Approval of Contract with Community Financials - Treasurer
  11. Status of Entry Signage – Ray Graves
  12. Reconsider Filling in of Ditch – Manager (new information)
  13. Security System Update for Clubhouse – Rich Hilfer
  14. Approve Installation of Rain Garden with Grant Funds at bottom of Ravine - President
  15. Approve new member to Roads Committee – Trustee Liaison Ray Pierson
  16. Appoint Chairperson to Roads Committee – Trustee Liaison Ray Pierson
  17. Appoint new member to the Building Committee – Trustee Liaison Rich Hilfer
  1. Member Participation (Compliments, Issues, Concerns)

We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.

Open Board Discussion

  1. Guidelines for Removing Debris in Community Associations with Private Roads - Manager
  1. Announcements

Board Meeting – August 15, 2019 3:30 P.M.

Study Session – September 10, 2019 3:00 P.M.

Board Meeting – September 12, 2019 3:30 P.M.

  1. Adjourn