Cape George Colony Club

Board Meeting Agenda - March 16, 2017

An information packet containing documents related to the Board Meeting will be posted to the Cape George website on March 16, 2017.  Agenda posted in its’ entirety.

 

Regular Board of Trustees Meeting Agenda

March 16, 2017

3:00 P.M.

Cape George Clubhouse

 

  1. President’s Comments and Announcements – Richard Hilfer
  1. Welcome
  2. An Executive Session is scheduled to immediately follow the Board Meeting for the purpose of discussing personnel matters.                            
  1. Action on Minutes – Minutes of the Regular Board Meeting February 16, 2017,  Special Board Meeting March 1, 2017 and Special Board Meeting March 7, 2017– Leslie Fellner
  1. Membership Report – Leslie Fellner
  1. Treasurer’s Report – Karen Krug
  1. Manager’s Report – Art Burke
  1. Committee Reports
  1. Information Items
  1. The Trustees have listed the job announcement for the manager position in additional locations and are reviewing resumes.
  2. The Trustees reviewed a site plan proposal from Jefferson County PUD for the installation of a regulator bank just south of the entrance to the Highlands.
  3. Discussions concerning the review of proposals from reserve consultants will be deferred to the April Study Session.
  4. The Trustees are developing a transition plan to cover the responsibilities of the manager in the event a replacement is not found prior to his departure.
  1. Member Participation
  1. New Business Agenda Items
  1. Consider motion to approve Resolution 3/01/17 to transfer $4,192.82 from Marina Reserves to Operations Checking for Dock Float Replacement Project, Kadco USA $4,192.82 – Leslie Fellner
  1. Consider motion to approve Resolution 3/02/17 to transfer $11,688.69 from General Reserves to Operations Checking for Clubhouse Floor Replacement Project, Strait Floors $11,520.74, Henery Hardware $39.33, Arrow Lumber $128.62 – Carol Wood
  1. Consider motion to accept the three Representation letters from the 2016 audit  – Karen Krug
  1. Consider motion to approve the 2016 audited financial statements and accompanying report of internal control– Karen Krug
  1. Consider motion to approve the 2016 Federal income tax return, form 1120-H– Karen Krug
  1. Consider motion to approve entering into a lease agreement with FP Mailing Solutions, for the Optimail 30 postage machine – Katie Habegger
  1. Consider motion to approve a member request for a refund of a credit balance – Richard Hilfer
  1. Consider motion to appoint Karen Krug as Board liaison to the Water Committee and Ray Pierson as member of the Building Committee – Raul Huerta
  1. Consider motion to remove manager Art Burke as signer on all corporate accounts effective March 23, 2017 – Karen Krug
  1. Consider motion to transfer $323.08 from General Operations Cash to General Reserves as a result of audit – Karen Krug
  1. Consider motion to approve final excess operating cash transfer to reserves as detailed by Treasurer – Karen Krug
  1. Open Board Discussion
  1. Announcements:
  1. Study Session – April 11, 2017 3:00 P.M.
  2. Board Meeting – April 13, 2017 3:00 P.M.
  1. Adjourn to Executive Session: For the purpose of discussing personnel matters.
  1. Resume Regular Board Meeting:  Board action if any motions come from Executive Session.
  1. Adjournment: Motion to adjourn Regular Board Meeting