Cape George Colony Club

Board Meeting Agenda & Information Packet -September 24, 2020

click here to view the information packet for this meeting


Regular Board of Trustees Meeting Agenda

September 24, 2020

3:00 P.M.

Via Zoom Online Meeting Service


A.  President’s Comments and Announcements – Richard Hilfer – President

  1. Welcome
  2. There will be an Executive Session at the end of the Board Meeting

B.  Action on Minutes – Jane Ludwig -Secretary

  1. Approve Board Meeting Minutes dated – August 27, 2020
  2. Approve Special Board Meeting minutes – September 14, 2020

C.  Membership Report – Jane Ludwig - Secretary

D.  Treasurer’s Report – George Martin

E.  General Manager’s Report – Pat Rooney

F.  Committee Reports

G.  Information items - None

H.  Documents submitted to the Trustees at Study Session

  1. Updated Information on Traffic Signage
  2. Revised CP12 forms  

  I.  Member Participation

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

J.  New Business Agenda Items (Consider approval of the following listed agenda items)

  1. Approve/disapprove Jardine Variance Request – Lad Burgin
  2. Approve/disapprove CP06a form to become CP12a form – Jane Ludwig
  3. Approve/disapprove new additional CP12 forms – Jane Ludwig
  4. Approve/disapprove change to EMP04 Benefits policy – George Martin
  5. Approve/disapprove addition to PP03 Burning Policy – Fayla Schultz
  6. Approve/disapprove change to MIS06 on Copies – Rich Hilfer
  7. Approve/disapprove transfer resolution from reserves – Lad Burgin
  8. Approve/Disapprove purchase of Traffic Sign with speed and solar battery – Lad Burgin
  9. Ratify vote to permit owners to have guests play on sports court – Ruth Ross          

K.  Open Board Discussion

L.  Motion to enter into Executive Session

M.  Return from Executive Session

N.  Announcements:  President

  1. Special Board Meeting on reserves – September 30, 2020 at 3:00 PM via Zoom
  2. Special Board Meeting to approve 2021 budget – October 15, 2020 at 3:00 PM via Zoom
  3. Study Session – October 26, 2020 at 3:00 PM via Zoom
  4. Board Meeting – October 29, 2020 at 3:00 PM via Zoom

O.  Adjournment