Cape George Colony Club

Board Meeting Agenda & Information Packet -Sept 14, 2017

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Regular Board of Trustees Meeting Agenda

September 14, 2017

3:30 P.M.

Cape George Clubhouse

 

  1. President’s Comments and Announcements – Katie Habegger
  1. Welcome
  2. An Executive Session will be held immediately following this meeting to discuss personnel issues and legal matters.                            
  1. Action on Minutes – Minutes of the Regular Board Meeting August 10, 2017 – Carol Wood
  1. Membership Report – Carol Wood
  1. Treasurer’s Report – Karen Krug
  1. Manager’s Report – Sharon Mitchel
  1. Committee Reports
  1. Information Items
  1. Abandoned property issues were discussed. It was reported that another property will likely be sold at the Sheriff’s Sale in the coming months.
  1. Member Participation  
  1. New Business Agenda Items
  1. Consider a motion to approve the Building Committee’s proposed change to Regulation 4.12 (Temporary Storage Containers) and to recommend its approval by the membership. – Richard Hilfer
  1. Consider motion to approve Letter of Engagement from Cagianut & Company to perform 2016 audit and tax return services – Karen Krug
  1. Consider motion to approve the request allowing Safeway Pharmacy staff to offer flu and pneumonia vaccinations on Wednesday, October 11th  in the Cape George Clubhouse  – Carol Wood
  1. Consider motion to accept the Workshop Committee’s donation of a Miller Bobcat 225 welding generator, serial # H913820390, valued at $2500 – Ray Pierson
  1. Consider buyout of Kyocera copier contract for $4653.76 and approval of a one year maintenance agreement on same in the amount of $167 per month plus overage costs of $.0153 for additional images. – Karen Krug
  1. Consider motion to accept the 2017 General, Water and Marina reserve studies prepared by Reserve Consultants – Richard Hilfer
  1. Consider motion to approve proposed 2018 reserve expenditures as presented in Exhibit E. – Carol Wood
  1. Consider motion to increase general assessment 3.6% and reserve assessment by 2.2% in 2018 – Ross Anderson
  1. Consider motion to approve the 2018 MIS05 fine schedule. – Richard Hilfer
  1. Consider a motion to authorize the relocation of the Huckleberry Place member mailbox structure from its present location to a location on Cape George property at the end of the street. – Richard Hilfer

              K. Consider motion to approve a payment plan for a member. - Ray Pierson

  1. Open Board Discussion
  1. Announcements:
  1. Study Session – October 10, 2017 3:00 P.M.
  2. Board Meeting – October 12, 2017 3:30 P.M.
  1. Adjourn to Executive Session for the purpose of discussing personnel and legal issues.
  2. Resume Regular Board Meeting:  Board action if any motions come from Executive Session.
  3. Adjournment: Motion to adjourn Regular Board Meeting