Cape George Colony Club

Board Meeting Agenda & Information Packet -October 10, 2019

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Regular Board of Trustees Meeting Agenda

October 10, 2019

3:30 P.M.

Cape George Clubhouse


A.  President’s Comments and Announcements – Katie Habegger, President

           1.  Welcome

           2.  An Executive Session will be held following this meeting to discuss two legal matters and a personnel matter

           3.  A Special Board meeting will be held after today’s Board Meeting for Board Trustee Training

B.  Action on Minutes – Joel Janetski -Secretary

           1.  Approve Regular Board Meeting Minutes dated – September 10, 2019

C.  Membership Report – Joel Janetski - Secretary

D.  Treasurer’s Report – George Martin

E.  Manager’s Report – Pat Rooney

F.  Committee Reports

G.  Information items - none

H.  Documents submitted to the Trustees at Study Session

           1. Additional request Adjustment of Payment Due Dates

           2. Owner Letter Regarding Clubhouse Rental Policy (deferred to November meeting)

           3. Request From Manager Regarding Credit Card limit          

I.  Member Participation

J.  New Business Agenda Items         

           1.  Clubhouse Refund Request – Ray Pierson

           2.  Four Adjustment of Due Date for three owners – Joel Janetski

           3.  Vote on Increase of Credit Card Limit to $4,000.00 – George Martin

           4.  Approve Changes to Owner Delinquency letters – George Martin

           5.  Approve use of Quarterly Statement Coupons by Community Financials in 2020 – George Martin

           6.  Approve proposed changes to FIN03 regarding late fees – Lad Burgin

           7.  Vote to add Roads Committee members to the Building Committee  - Ray Pierson

           8.  Approve 2020 budget – Ray Graves

K.  Open Board Discussion

L.  Announcements:

           1.  Study Session – November 12, 2019 - 3:00 pm

           2.  Budget Ratification Meeting – November 14, 2019 - 2:30 PM

           3.  Board Meeting – November 14, 2019 – 3:30pm

M.  Motion to move to Executive Session

N.  Return from Executive Session (vote on motions if any)

O.  Adjournment: Motion to adjourn


Special Board of Trustees Meeting Agenda
October 10, 2019
Immediately following the Board Meeting
A.  Training of Trustees -Katie Habegger