Cape George Colony Club

Board Meeting Agenda & Information Packet -May 16, 2019

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Regular Board of Trustees Meeting Agenda

May 16, 2019

3:30 P.M.

Cape George Clubhouse


A.  President’s Comments and Announcements – Katie Habegger, President

       1. Welcome

       2. An Executive Session will be held following this meeting to discuss a legal matter, and personnel matter.

B.  Action on Minutes – Joel Janetski -Secretary

        1.  Approve Regular Board Meeting Minutes dated  – April 11, 2019

C. Membership Report – Joel Janetski - Secretary

D. Treasurer’s Report – Karen Krug - Treasurer

E. Manager’s Report – Terri Brown – Office Administrator

F. Committee Reports          

G. Information items

  1. A member inquired about mitigating wildfire danger at our water tank farm. Members of the Water Committee walked the site to form a plan of action regarding fire prevention and protecting our water supply. Members are encouraged to attend the Preparing for Wildfires presentation on May 30th, 7 pm at the Clubhouse brought to us by the Emergency Preparedness Committee and East Jefferson Fire Rescue.
  2. Discussions on cable/internet to clubhouse to install a security camera system are continuing to determine possible options.
  3. Katie Habegger will establish an ad hoc committee to make recommendations on community entry (monument) signs.
  4. Discussion regarding a group of members wanting to bury electrical utilities is postponed for clarification.

H. Documents submitted to the Trustees at Study Session

       1. Information on new legal counsel interviews – Richard Hilfer

       2. Article from WA Dept of Health on “Owning and Managing a Group A Water System” – Karen Krug        

I. Member Participation

J. New Business Agenda Items         

  1. Consider a requested refund of the $400 clubhouse rental cleaning/damage deposit. – Richard Hilfer
  2. Approve one due date adjustment request for an owner – Joel Janetski
  3. Consider motion to turn over 2 accounts to SABA for collections – Karen Krug
  4. Consider to approve the Insurance Renewal Proposals – Karen Krug
  5. Consider to approve a proposed Records Retention Policy as FIN11 - Karen Krug
  6. Consider to approve an update to FIN 06 - Expenditure Authorization Policy and deleting the obsolete FIN06- Check Signing Procedure – Karen Krug

K. Open Board Discussion

L. Announcements:

  1. Study Session – June 11, 2019 3:00 P.M.
  2. Board Meeting –June 13, 2019 3:30 P.M.

M. Motion to move to Executive Session

N. Return from Executive Session (vote on motions if any)

O. Adjournment: Motion to adjourn