Cape George Colony Club

Board Meeting Agenda & Information Packet - May 11, 2017

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Regular Board of Trustees Meeting Agenda

May 11, 2017

3:00 P.M.

Cape George Clubhouse


  1. President’s Comments and Announcements – Richard Hilfer
  1. Welcome
  2. An Executive Session is scheduled to immediately follow the Board Meeting for the purpose of discussing a personnel issue.
  1. Action on Minutes – Minutes of the Regular Board Meeting April 13, 2017 – Leslie Fellner
  1. Membership Report – Leslie Fellner
  1. Treasurer’s Report – Karen Krug
  1. Manager’s Report – Sharon Mitchel
  1. Committee Reports –
  1. Information Items
  1. The Workshop Committee’s purchase of a generator and transfer switch has been deferred to the June Study Session
  2. The Trustees reviewed an annual prepaid HVAC maintenance agreement
  3. At the request of some members, the monthly Board Meeting will commence at 3:30 P.M, effective June 2017          
  1. Member Participation
  1. New Business Agenda Items

     A.  Consider a motion to accept the Marina Committee’s recommendation that Sonja Ericson be appointed as Harbormaster – Ray Pierson

     B.  Consider a motion to approve up to $3500 from reserve funds for emergency repairs to the clubhouse area gazebo. – Karen Krug

     C.  Consider a motion to approve the 2017 insurance policy renewal. – Karen Krug

     D.  Consider a motion to approve changes to the Pool and Fitness Committee Charters to ensure conformity with the Articles (fundraising) – Karen Krug

     E.  Consider a variance requested by Cathy & Paul Tibert, 175 Bridal Way, to build a  shed for construction materials and tools prior to building their home – Richard Hilfer

     F.  Consider motion to approve Resolution 5/1/17 to transfer $27.15 from Operations Checking to General Reserves to reverse the duplication of transferred funds from March and April. – Leslie Fellner

     G.  Consider motion to appoint Karen Krug a member of the Building Committee to replace Raul Huerta, who has submitted his resignation. – Richard Hilfer

     H.  Consider 2 requests from a member for a due date adjustment. (2nd quarter total is 9 members and 11 properties) – Richard Hilfer

     I.  Consider motion to approve a member request for waiver of a NSF check charge. – Karen Krug

     J.  Consider motion to appoint John Hanks as a Building Committee member. – Leslie Fellner

     K.  Consider motion to accept the Social Club’s donation of  two 8’ X 10’ area rugs valued at $427.49 – Karen Krug

  1. Open Board Discussion
  1. Announcements:
  1. Meet the Candidates – June 13, 2017 2:30 P.M.
  2. Study Session – June 13, 2017 3:00 P.M.
  3. Board Meeting – June 15, 2017 3:30 P.M.
  1. Adjourn to Executive Session: For the purpose of discussing a personnel issue.
  1. Resume Regular Board Meeting:  Board action if any motions come from Executive Session.
  1. Adjournment: Motion to adjourn Regular Board Meeting