Cape George Colony Club

Board Meeting Agenda & Information Packet -March 14, 2019

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Regular Board of Trustees Meeting Agenda

March 14, 2019

3:30 P.M.

Cape George Clubhouse


A. President’s Comments and Announcements – Katie Habegger, President

         1. Welcome

         2. Notice of Executive Session – legal matter

B. Action on Minutes – Joel Janetski -Secretary

C. Approve Board Meeting Minutes – February 14, 2019

D. Membership Report – Joel Janetski - Secretary

E. Treasurer’s Report – Karen Krug - Treasurer

F. Manager’s Report – Patrick Rooney - Manager

G. Committee Reports

H. Documents submitted to the Trustees at Study Session

         1. Treasurer submitted copy of records retention guideline document from Cagianut & Co.

H. Information Items

         1.  Manager will write a letter of response to owner regarding construction complaint

         2. Manager will find out if new riding mower can have a roll bar kit added

I. Member Participation (Compliments, Issues, Concerns)

J. New Business Agenda Items

         1. Consider a motion to approve signing the Audit Representation Letter – Karen Krug

         2. Consider a motion to approve accepting the 2018 Financial Audit – Karen Krug

         3. Consider a motion to approve the 2018 Federal Tax Return – Karen Krug

         4. Consider a motion to approve final Reserve Transfers & Allocations – Karen Krug

         5. Consider a motion to approve a refund request – Rich Hilfer

         6. Consider a motion to approve a member due date adjustment – George Martin

         7. Consider a motion to approve the purchase of a new riding mower – George Martin

         8. Consider a motion to approve the social club request to sell kitchen items at Granny’s Attic Sale – Ross Anderson

         9. Consider a motion to approve suggested amendment to CP07 – Joel Janetski

        10. Consider approval of funding request for manager to attend CAI Conference - Joel Janetski

        11. Consider approving Carol Wood as Chairperson of the Nominating Committee – Katie Habegger


K. Open Board Discussion

L. Announcements:

         1. Study Session – April 9, 2019 3:00 P.M.

         2. Board Meeting – April 11, 2019 3:30 P.M.


M. Motion to move to Executive Session – Katie Habegger

N. Return from Executive Session (vote on motions if any)

O. Adjournment: Motion to adjourn