Cape George Colony Club

Board Meeting Agenda & Information Packet - January 11, 2018

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Regular Board of Trustees Meeting Agenda

January 11, 2018

3:30 P.M.

Cape George Clubhouse

 

  1. President’s Comments and Announcements – Katie Habegger, President

           A. Welcome

           B. There will be an executive session following this meeting to discuss a personnel matter      

  1. Action on Minutes – Minutes of the Regular Board Meeting December 14, 2017 – Carol Wood
  1. Membership Report – Carol Wood
  1. Treasurer’s Report – Karen Krug
  1. Manager’s Report – Sharon Mitchel
  1. Committee Reports
  1. Documents submitted to the Trustees at the Study Session
  1. Information Items

           A. The proposed Clubhouse rental rules were discussed, will be edited, posted in the newsletter for comment and then presented to the Board for consideration in February

           B. Speeding, speed monitoring and purchasing of speed signs was discussed.

           C. Clubhouse security, security cameras and camera estimates were discussed.

           D. Fundraising and charitable collection activities within Cape George were discussed. Since charitable fundraising is not permitted in our Covenants, it was agreed that unfortunately Cape George facilities and committees could not be used for such activities. The Social Club is not subject to these restrictions. Any announcements from charitable organizations published in the newsletter should be in the form of paid advertising. The Social Club receives the proceeds from paid newsletter advertising.

  1. Member Participation
  1. New Business Agenda Items

           A. Consider motion to abate the $250 fine levied against Paul and Kathy Tibert at 175 Bridle for not completing the exterior of their home within 6 months – Carol Wood

           B. Consider resolution to transfer $11,262.97 from General Reserves to Operations checking for replacement of a pool heat pump – Joel Janetski

           C. Consider motion to approve 8 due date adjustment requests from 6 members – Richard Hilfer

           D. Consider motion to ratify a modification to the 2017 Allowance for Doubtful Accounts to reflect a total of $3,200 – Karen Krug

  1. Open Board Discussion
  1. Announcements:

           A. Study Session – February 13, 2018 3:00 P.M.

           B. Board Meeting – February 15, 2018 3:30 P.M.

  1. Adjourn to Executive Session for the purpose of discussing a personnel matter.
  2. Resume Regular Board Meeting:  Board action if any motions come from Executive Session.
  3. Adjournment: Motion to adjourn Regular Board Meeting