Cape George Colony Club

Board Meeting Agenda & Information Packet - April 13, 2017

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Regular Board of Trustees Meeting Agenda

April 13, 2017

3:00 P.M.

Cape George Clubhouse


  1. President’s Comments and Announcements – Richard Hilfer

A. Welcome

B. An Executive Session is scheduled to immediately follow the Board Meeting for the purpose of discussing a legal issue and a personnel issue.                            

  1. Action on Minutes – Minutes of the Regular Board Meeting March 16, 2017 and Special Meeting on March 20, 2017  – Leslie Fellner
  1. Membership Report – Leslie Fellner
  1. Treasurer’s Report – Karen Krug
  1. Manager’s Report – Sharon Mitchel
  1. Committee Reports –
  1. Information Items
  1. A request by Cathy & Paul Tibert, 175 Bridal Way, to build a storage shed prior to construction of their home has been deferred until an approved building permit has been received.
  2. Review of a proposed 3 year HVAC maintenance agreement was deferred until next month to gather more information and additional bids.
  3. A member request concerning the debris being found in and around the pool was referred to the Pool Committee for consideration.
  1. Member Participation
  1. New Business Agenda Items

A. Consider a motion to approve the variance requested by Cathy & Paul Tibert, 175 Bridal Way, to build a home up to 26’ – Carol Wood

B. Consider motion to approve Resolution 4/6/17 to transfer $13,711.46 from General Reserves to Operations Checking for Clubhouse Floor Replacement Project, Strait Floors, $13,684.31 and Henery Hardware $27.15. – Leslie Fellner

C. Consider motion to add Manager, Sharon Mitchel, to the updated corporate account signatory list effective 4/10/17. – Karen Krug

D. Consider motion to designate Manager, Sharon Mitchel, as Registered Agent at WA State Secretary of State’s Office. – Richard Hilfer

E. Consider motion to approve corrective action plan in response to Internal Control Report from 2016 Audit – Katie Habegger

F. Consider motion to approve Resolution 4/5/17 to transfer $2,047.00 from General  Reserves to Operations Checking for Fitness Room Equipment Replacement, One Shot Fitness, LLC $2,047.00 – Carol Wood

G. Consider motion to purchase a ½ ton truck to replace current 1999 Ford Ranger pickup truck, not to exceed, $16,670. – Karen Krug

H. Consider motion to move forward in negotiations with Reserve Consultants, LLC as our new Reserve Consultant – Katie Habegger

I. Consider motion to approve due date adjustments for 9 members – Carol Wood

  1. Open Board Discussion
  1. Announcements:

A. Study Session – May 9, 2017 3:00 P.M.

B. Board Meeting – May 11, 2017 3:00 P.M.

  1. Adjourn to Executive Session: For the purpose of discussing personnel matters and a legal issue.
  1. Resume Regular Board Meeting:  Board action if any motions come from Executive Session.
  1. Adjournment: Motion to adjourn Regular Board Meeting