Cape George Colony Club

Board Meeting Agenda - April 13, 2017

An information packet containing documents related to the Board Meeting will be posted to the Cape George website on April 13, 2017.  Agenda posted in its’ entirety.


Regular Board of Trustees Meeting Agenda

April 13, 2017

3:00 P.M.

Cape George Clubhouse


  1. President’s Comments and Announcements – Richard Hilfer

A. Welcome

B. An Executive Session is scheduled to immediately follow the Board Meeting for the purpose of discussing a legal issue and a personnel issue.                            

  1. Action on Minutes – Minutes of the Regular Board Meeting March 16, 2017 and Special Meeting on March 20, 2017  – Leslie Fellner
  1. Membership Report – Leslie Fellner
  1. Treasurer’s Report – Karen Krug
  1. Manager’s Report – Sharon Mitchel
  1. Committee Reports –
  1. Information Items
  1. A request by Cathy & Paul Tibert, 175 Bridal Way, to build a storage shed prior to construction of their home has been deferred until an approved building permit has been received.
  2. Review of a proposed 3 year HVAC maintenance agreement was deferred until next month to gather more information and additional bids.
  3. A member request concerning the debris being found in and around the pool was referred to the Pool Committee for consideration.
  1. Member Participation
  1. New Business Agenda Items

A. Consider a motion to approve the variance requested by Cathy & Paul Tibert, 175 Bridal Way, to build a home up to 26’ – Carol Wood

B. Consider motion to approve Resolution 4/6/17 to transfer $13,711.46 from General Reserves to Operations Checking for Clubhouse Floor Replacement Project, Strait Floors, $13,684.31 and Henery Hardware $27.15. – Leslie Fellner

C. Consider motion to add Manager, Sharon Mitchel, to the updated corporate account signatory list effective 4/10/17. – Karen Krug

D. Consider motion to designate Manager, Sharon Mitchel, as Registered Agent at WA State Secretary of State’s Office. – Richard Hilfer

E. Consider motion to approve corrective action plan in response to Internal Control Report from 2016 Audit – Katie Habegger

F. Consider motion to approve Resolution 4/5/17 to transfer $2,047.00 from General  Reserves to Operations Checking for Fitness Room Equipment Replacement, One Shot Fitness, LLC $2,047.00 – Carol Wood

G. Consider motion to purchase a ½ ton truck to replace current 1999 Ford Ranger pickup truck, not to exceed, $16,670. – Karen Krug

H. Consider motion to move forward in negotiations with Reserve Consultants, LLC as our new Reserve Consultant – Katie Habegger

I. Consider motion to approve due date adjustments for 9 members – Carol Wood

  1. Open Board Discussion
  1. Announcements:

A. Study Session – May 9, 2017 3:00 P.M.

B. Board Meeting – May 11, 2017 3:00 P.M.

  1. Adjourn to Executive Session: For the purpose of discussing personnel matters and a legal issue.
  1. Resume Regular Board Meeting:  Board action if any motions come from Executive Session.
  1. Adjournment: Motion to adjourn Regular Board Meeting